Administrative Assistant / Front Desk
Job Title: Administrative Assistant III
Position Type: Contract (6+ Month)
Location: New York, NY 10001
Salary Rate: $30–33/hour
Job Description
We are seeking a highly organized and customer-focused Administrative Assistant III to support salon testing operations. This role plays a critical part in managing booking schedules, coordinating with internal teams, and ensuring a seamless experience for models and clients participating in product testing and evaluations. The ideal candidate will bring strong administrative skills, attention to detail, and a professional, service-oriented approach.
Responsibilities
- Manage and maintain the master booking schedule for all hair salon testing appointments
- Coordinate with internal teams (R&D, product development, education) to align on testing needs and model requirements
- Schedule and confirm appointments via phone, email, and booking systems
- Handle cancellations, rescheduling, and last-minute changes efficiently
- Optimize salon chair usage and stylist availability
- Serve as the primary point of contact for models/clients throughout the process
- Provide clear information on testing procedures, requirements, and expectations
- Address inquiries and concerns in a timely and professional manner
- Ensure a welcoming and positive experience for all models/clients entering the facility
Requirements
- 2+ years of experience in administrative, front office, or reception roles
- Prior experience in a salon, spa, beauty, or customer-service environment preferred
- Strong calendar management and booking system experience
- Excellent communication and interpersonal skills
- Ability to multitask and adapt in a fast-paced environment
- High School Diploma or equivalent required
- Some college or administrative/business training preferred
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.
Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
Apply Now: [email protected]