Job Title: Admin Assistant (Mandarin)

Location: New York or Washington DC (On-Site)

Type: Contract

Duration: 6-12 Months

Pay Range : 22$- 25$ per hour on w2

Job Id: 147536

Job Description：

Responsibilities:

*** Proficient in Mandarin as they need to communicate with team in China***

Description：

• Provide general administrative support, including calendaring meetings, drafting communications, covering the reception desk, ordering pantry and stationery supplies, supporting the onboarding process, and other administrative tasks.
• Handle credit card reconciliation and process reimbursements as needed. Bookkeeping on transaction records, event expenses, and daily operation budget; exercise office inventory control.
• Provide excellent correspondence and deliver 100% satisfaction service to employees and teammates.
• Provide backup support for Office Manager, HR, and event project managers as needed.
• Support Office Manager on office facility maintenance, renovation projects, and other corporate governance items.
• Support with procurement and vendor management, sourcing, and invoicing process.
• Provide transactional support to admin team members across offices, including routing internal signatures, comparing documents, managing internal approvals, and providing status updates on different projects.
• Provide event support, including researching and negotiating with event vendors, working on event logistics, and performing duties required to maintain the smooth running of each event.
• Provide general administrative support to certain executives on an as-needed basis.

Job Requirements：

• Experience providing administrative support in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.
• Tech savvy, familiar with Windows products, such as Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Mandarin fluency is preferred.
• Ability to successfully balance multiple priorities and the capacity to remain calm under pressure.
• Capacity and readiness to work both independently and with a team to meet deadlines and drive tasks to completion.
• Able to lift and move up to 10 pounds objects by using tools or carts.
• Desire to develop and grow in a continually evolving work environment and be comfortable navigating through new, complex situations.
• Proactive and possess a willingness to continually improve processes.
• Strong commitment to providing outstanding service to a diverse group of internal teams and the Company’s vendors.

About Us:

Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.

IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility