Admin and Facilities Coordinator
Location: Bay Area, CA                         Job type: Contract                             Salary: $25-$27/hour

Job Description: 

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients and guests in finding their way around the office.
• Assist clients with staffs’ onboarding and offboarding processes including preparing badges, registering check-in and staff benefit accounts, setting up workstations as requested.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Process all office maintenance and repair requests.
• Assemble, maintain, ship and track equipment/materials.
• Assist with project billing with external vendors and prepare monthly reconciliation reports.
• Prepare meeting rooms and coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Answering, forwarding, and screening phone calls.
• Sorting, distributing, and processing mail and packages.
• Help maintain the workplace by restocking snacks and office supplies and managing supplies inventory.
• Maintain workplace cleanliness by preparing coffee machines and operate the dishwashers as needed.
• Assist with a variety of administrative tasks including copying, taking notes, and making travel plans.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
• Other administrative and project duties, including organizing events, as requested.

Requirements:

• Must have excellent internal and external customer service skills.
• Professional appearance and demeanor.
• Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent written and verbal communication skills.
• Proficient in Microsoft Excel, PowerPoint, Word, Outlook, and G-suite.
• Experience with Slack and Confluence is a bonus.
• Passionate gamers or interest in the gaming industry preferred.